Troop 206 Check List for Adult Campout Leader

1-3 months before trip

- If available, get site information from Outdoor Committee Chair or ASM

- Contact Scout assigned to outing and collaborate throughout planning process

- Contact site for camping information, reservation, deposits, etc.

- If deposit if required, request check from Committee Treasurer

- Write promotional article for Bugle editor for publication one month before trip; also submit to Webmaster

- Solicit Adult and ASM volunteers for trip (NOTE: at least Trip Leader or Assistant on Trip Permit must have attended Youth Protection Training)

2-3 weeks before trip

- Make brief announcement to Troop AND Ventures about trip; get initial head count

- Confirm trip essentials with PLC, SPL and Scoutmaster

- Make sure leadership is developing Program for outing

- Gather information for printed flyer; this should include the following:

- Trip destination / location

- Trip theme or focus

- Late car? Early departure?

- Date and time of departure AND return

- Place of departure AND return

- Bag lunch for first day or last day?

- water requirements

- cooking situation (Patrol stoves, charcoal. fires, etc.)

- adult and scout leader contact information

- Send flyer (electronically if possible) to Webmaster

- Solicit adult volunteers among ASMs, parents, etc. Find out if any will be LATE CAR drivers.

1-2 weeks before trip

- Call Transportation Chairperson with preliminary count, including adult drivers

- Distribute trip flyers to Patrols AND Ventures

- Obtain Council Trip Permit form from SM or Council,; get necessary Committee signatures; mail, FAX or hand-carry to Council office; receive Stamped Permit to be taken on trip

Week before trip

- Mon-Tues: remind SPL or Scout in charge of outing to conduct phone tree for final count including LATE CAR information

- Make sure Patrols will have met prior to departure : 1) to set up menus and meal assignment; 2) purchase and distribute food; and 3) provide Patrol equipment

- Wed: phone SPL for final count

- Wed - Thurs: phone Transportation Chair with final count including adult drivers

- Coordinate Adult meal requirements with SPL and/or other adults

- Request Adult tarps and necessary cooking equipment from Equipment Quartermaster.

- Obtain Redbook (with Medical and parental consent forms) and Troop First aid kit(s)

- Prepare maps and information sheets for all drivers AND interested parents (typically 10 - 15 copies).

- Prepare copies of topo map with trip route; at least one per Patrol plus extras.

- Contact trip destination for last-minute information regarding local conditions (road closures, weather, fire restrictions, etc.)

- If pick-up drivers or late-car drivers will NOT BE at departure, make sure they get driving information.

At the departure

- Arrive 5 - 10 minutes early at departure location; give out driver packets

- Connect with Equipment Quartermaster, if necessary, to obtain essential supplies.

- Coordinate head-count with SPL or Scout in charge; have Troop fall in when all Scouts are present or departure time has passed; give final instructions, and send Scouts to cars.

- Make a Roster with names of all participating Scouts - Take it with you!

- Coordinate with SPL last-minute Scout or equipment reassignments

- Obtain car/driver/passenger lists and give to Transportation Chair

During the trip

- Be adult "in charge" during trip from departure until return

- Take frequent head-counts

- On the last evening of the trip, review the schedule with the SPL for the following: reveille, breakfast cooking and clean-up, dismantling campsites and packing backpacks, collecting packs in common area, allocating free time, and cleaning up patrol and common areas.

- Just prior to departure, monitor the Troop "Sweep" of the area with Scout lines, take a final head-count, and leave together.

Week following trip

- Turn in Outing Questionnaire Form to Outdoor Activity ASM

- Turn in Trip Roster INCLUDING Scout and Adult:names, nights camped, and miles hikes to Roster/Advancement ASM

QUICK CHECK-LIST: BEFORE YOU LEAVE THE PARKING LOT

Do you have:

- Council-Stamped BSA Tour Permit?

- Reservation Confirmation?

- Any necessary keys, combinations, etc. for Trip site?

- Map and/or driving instructions to trail head?

- Topo map of hiking route?

- Redbook(s)?

- Troop First Aid Kit?

- Roster of ALL attending Scouts?

- ALL necessary Food AND equipment for adults?