-
4 to 8
weeks prior to outing
o
meet with ASM
in charge and generate Outing Plan
§
what kind of
trip (backpacking, car camping, day hike, et); what special activities
(boating, climbing, etc); what advancement possible; special features (eg side
trip to water fall, etc); cooking opportunities
o
prepare flyer
(paper and and e-version for troop meetings, Bugle, and Website)
-
2 to 4
weeks prior to outing
o
present Outing
Plan to PLC, get by-in, set expectations (eg what should patrols do in
preparation like menus, skills required, special materials, etc)
o
make
presentations (distribute flyers, present skits, build up enthusiasm) during
Announcment time at troop meeting (including Courts of Honor)
o
get initial
roster (headcount and names)
-
1 week prior to
outing
o
final
presentations at meetings
o
semi-final
roster from PLs (Monday); communicate with ASM, including late/early car
requirements
o
review menus
with PLs
o
final roster
from PLs (Wed/Thurs) via phone tree; communicate with ASM
-
1 day prior to outing
o
final phone
conference with ASM (Fri); weather, campsite conditions, late/early car
requirements, detail schedule for outing interary
o
as required,
make last minute phone tree to update scouts regarding outing
o
be available
Friday night to answer questions, dicuss problems with Scouts, PLs
o At the Departure point
§
have roster
with phone numbers and check of campers as they arrive
§
assign scouts
and gear to appropriate vehicles
§
keep good
order among the scouts
§
make sure each
PL or APL has appropriate gear for the outing
§
assemble
scouts for final announcements (route, intinerary, days schedule, etc)
§
w/ ASM,
contact any missing scouts
§
dispatch
scouts to assigned vehicles
o At the trail head
§
verify
headcount with ASM
§
with ASM,
distribute maps and discuss route with scouts
§
assign front
and rear hikers
§
discuss hiking
“rules of the trail” (all wait at trail crossings, leave pack by trail if
exiting for latrine, etc)
§
explain plan
for those first in camp (i.e. stack packs, set up tarps, wait at tables, etc??)
o On the hike
§
be attentive
to scouts having problems, assist or get help from ASMs
o On arriving in camp
§
Do headcount
§
Go over plan
for the rest of the day
§
Identify
camping areas
§
Verify if
PLs/APLs need assistance with camp set up
o During the day
§
Be “in charge”
and anticipate problems, challenges
§
Keep and eye
on patrols, especially “lone scouts”
§
Keep scouts up
to date on the plan for the day and any changes
o During the night
§
Make sure
patrols start dinner in a timely manner
§
Keep an eye
out for problems at dinner (scouts not getting fed, clean up not started,
missing equipment, etc)
§
Make sure
provisions being made for clean up (hot water, soap and sponges, etc)
§
Plan campfire
program or assign someone to do it
§
Make sure
someone TRAINED is assigned to start the fire and that safety procedures are
followed
§
Promote the
campfire program
o At campfire
§
Assist
campfire “MC” as needed and encourage Patrol patricipation
§
Make sure the
next day’s schedule is clearly understood by all the scouts, including reveille
time
o At lights out/taps
§
make sure
scouts are in the tarps and that quiet is kept
o In the morning
§
Be up by
agreed upon Revielle time and get the PLs up and moving
§
Make sure
breakfast gets started and proceeds
o Before departure from camp
§
Make the PLs/APLs
get the camps broken down and backpacks lined up on schedule
§
Organize a
clean up sweep
§
Make trail
announcments as on Saturday
o At the trailhead
§
Do a headcount
§
If necessary,
make new vehicle assignment
§
Assist ASM in
Outing Reflection
o On the road
§
Assist ASM
with phone tree for Scout pick-ups at Encinal
o At Encinal
§
Make sure all
the scouts and gear gets picked up
§
Do Outing
Reflection with ASM, take notes
o
Report to SPL
and PLC on outing
o
As requested,
make announcement at next Troop meeting regarding the outing
o
Assist Scribe
and/or Historian with pictures and information about the outing